This agreement is between the photographer and the client named below, for photography of the client’s wedding.
Photographer Your Business Name hello@yourbusiness.com · (555) 010-0100 yourbusiness.com | Client Jordan Taylor & Sam Rivera jordan@example.com · 12 Example Street |
Booking details
| Wedding date | __________ |
| Ceremony | St. Mary’s Church, Riverside |
| Reception | The Glasshouse, Riverside |
| Coverage | 8 hours from 1:00 pm, with a second photographer |
| Package | The Full Story |
| Delivery | About 500–700 edited images within 8 weeks |
| Total fee | $3,200 |
| Deposit on signing | $960 |
| Balance | $2,240, due __________ |
Terms
1. Coverage
Your Business Name (“we”) will photograph the wedding of Jordan Taylor & Sam Rivera (“you”) on __________ for up to 8 hours of continuous coverage from 1:00 pm, at St. Mary’s Church, Riverside and The Glasshouse, Riverside, with a second photographer.
Coverage is continuous from the start time, including travel between locations. Please send your final timeline, family photo list and the names of key contacts at least 14 days before the wedding.
2. Images and delivery
You will receive approximately 500–700 edited images in our editing style, delivered through a private online gallery within 8 weeks of the wedding, with a sneak peek within 7 days. The gallery stays online for 12 months; please download and back up your images.
We choose which images to edit and deliver. Unedited (raw) files are not supplied. We will do our best to capture the moments on your list, but cannot guarantee any particular shot.
3. Fees, deposit and payment
The total fee for the photography services is $3,200. Any change to the fee must be agreed by both of us in writing.
A deposit of $960 (30% of the fee) is due when you sign. The date is reserved for you only once the deposit is received. The deposit covers reserving the date and the planning work we start straight away, and is not refundable except as set out in this contract or where the law requires.
The balance of $2,240 is due 14 days before the event (__________). If the balance is not paid on time and remains unpaid 7 days after a reminder, we may treat the booking as cancelled by you under the cancellation clause.
Payments can be made by bank transfer, card or another method we agree. Card fees, if any, are shown before you pay.
4. Extra coverage
If you would like us to stay longer on the day and we are able to, extra coverage is charged at $300 per hour or part hour, agreed with you on the day and payable within 7 days.
5. Copyright and how you can use the photos
Your Business Name owns the copyright in all images taken under this contract. This contract is not a work-for-hire agreement.
You receive a personal licence to download, print and share the images for personal, non-commercial use, including posting them on social media (a credit is appreciated). You may not sell or license the images, use them to advertise a business, enter them in competitions, or materially edit them (beyond cropping or a filter) without our written permission.
Venues, vendors and publications that want to use the images must ask us for permission.
6. Portfolio and social media use
We may use selected images in our portfolio, website, social media, award entries and marketing. We will never sell your images to a third party for their advertising.
If you would prefer we did not use your images publicly, initial here: __________
7. Timings, guests and venue rules
We cannot be responsible for photos missed because of schedule changes, late arrivals, guests blocking the view, weather or lighting, or restrictions set by the venue or officiant (for example, no flash or no photography during the ceremony). Please tell us about any venue rules in advance.
Guests with cameras or phones in the aisle can block key moments; we recommend asking your officiant to announce an unplugged ceremony.
8. Meals and breaks
For coverage longer than 6 hours, please provide each photographer with a hot meal and a short break, ideally while guests are eating, when there are fewer moments to capture.
9. Travel
Travel within 30 miles of our studio is included. Beyond that, mileage is charged at the standard business rate, plus accommodation if the coverage ends after 10 pm more than 2 hours from home.
10. Cancellation by you
You may cancel by telling us in writing (email is fine). Because we reserve the date for you and turn away other work, these cancellation charges apply:
- More than 90 days before the event: the deposit ($960) is kept; nothing more is due.
- 90 to 30 days before the event: 50% of the total fee ($1,600).
- Less than 30 days before the event: 100% of the total fee ($3,200).
Payments already made count toward these charges. Anything you have paid above the charge is refunded within 14 days.
11. Postponement
If you need to move the event, tell us as soon as possible. If we are available on the new date, we will move the booking once, free of charge, if you ask at least 60 days before the original date and the new date is within 12 months. Payments made move with the booking.
Later requests, second postponements and new dates on which we are not available are treated as a cancellation under the cancellation clause. Prices for a new date more than 12 months away may be updated to our prices at that time.
12. If we cannot attend
If we have to cancel because of illness, emergency or anything else outside our control, we will do our best to arrange a suitably experienced replacement, with your agreement. If no replacement is available or you do not accept one, we will refund everything you have paid for the services we cannot provide. Our liability in this case is limited to that refund.
13. Equipment, data and backups
We use professional equipment, carry backup cameras and record to two cards where the camera allows. Images are backed up in more than one place until your gallery is delivered.
In the rare event that images are lost or damaged by equipment failure, theft or a data fault despite these precautions, our liability is limited to a fair partial refund for the part of the coverage affected. We keep a backup of delivered images for at least 12 months but cannot guarantee to keep them after that.
14. Events outside anyone’s control
Neither of us is responsible for failing to perform this contract because of events outside reasonable control, such as severe weather, natural disaster, fire, flood, epidemic or government restrictions, or the venue closing. If this happens, we will first try to move the booking to a new date. If that is not possible, we will refund payments made, less costs we have already reasonably spent on your event and cannot recover.
15. Limit of liability
Our total liability to you under this contract is limited to the total fee you have paid. We are not liable for indirect or consequential losses, such as loss of enjoyment beyond the value of the services, or costs paid to other suppliers.
Nothing in this contract limits liability that cannot be limited by law, including liability for death or personal injury caused by negligence, or for fraud.
16. Your personal information
We use your personal information only to provide the services, keep records we are legally required to keep and contact you about this booking, in line with applicable privacy law. We do not sell it.
17. Whole agreement and governing law
This contract, with any quote or proposal it refers to, is the whole agreement between us. Changes must be agreed in writing; email is fine. If any part of this contract is found to be unenforceable, the rest still applies.
This contract is governed by the laws of the State of ____________, and the courts of the State of ____________ will deal with any dispute.
By signing below, both parties agree to this contract.
Photographer Signature Name: Your Business Name Date: ____________________ | Client Signature Name: Jordan Taylor & Sam Rivera Date: ____________________ |
